Video Services Request Form | Information Services

Contact

Full Name

Phone Number

Email Address

Job Type

Internal - I will provide an index if applicable

External - I will provide a billing name, address, and email for contact

Please review our rate sheet: Video rate sheet. For billing, is this event internal or external to the UO?

Is this for a UO course with an assigned CRN?

Yes

What would you like to do on fourth down?

CRN

What is the Number, Name and CRN for this course? (For example, Writing 121 would be "WR121 Writing 121 #19782")

Billing

Address 1

Address 2

City

State

Zip Code

Internal Billing

Index

Which index shall we bill at the completion of the work? An estimate of event charges will be emailed to you, please review the estimate and select either the "approve" or "request modification" button on the estimate.

Event

Presentation Title

Event Format

Single lecturer

Multiple lecturers, one at a time

Audience Question & Answer

Panel Discussion/Round Table

Presentation(s) with audio (PPT with sound, YouTube videos, etc.)

Something else not quite captured here

Are you the event manager/organizer?

Yes

Based on your selection, microphone and audio support is required with video production services, please coordinate with UO Scheduling & Event Services to reserve locations, schedule event setup, and microphone/audio support, etc. We colloborate with EMU Event Services extensively on the majority of campus events.

Event Manager

Who is the event manager/organizer's name and contact information?

Name

Phone Number

On-site Contact

Who will be the contact person at the event whom a IS Media Services Team technician may consult?

Name

Phone Number

Who is Presenting and/or Introducing?

Please include full names. One person per line.

Date of Event

Start Date and Time

End Date and Time

Setup Time

How much set-up time is available in the space immediately prior to the event? (e.g. Set-up for recording can take at least 30 minutes)

Location

Where is this event or presentation being held? (We strongly recommend booking one of our campus video production locations)

General Information

Please provide further general details about your event/presentation (use as much space as you need)

Services

Video Recording

Room overflow (If your main venue reaches capacity, we can route the signal to another room on campus.)

Live internet video stream

Video and/or audio editing

Video Conferencing

Other. Let's talk.

Which production services are you seeking? No worries if you're unsure, we'll review this with you. (Depending on your answers you will be asked further questions and be presented with additional information.)

To accommodate video recording and/or live streaming services, the venue MUST be available for set-up and testing immediately prior to your event start time. No exceptions.

Recording: requires at least 30-minutes for testing/set-up prior to event
Live Streaming: requires at least one-hour for testing/set-up prior to event

Platforms

Hardware/Codec Video Conferencing (e.g. Cisco, Polycom, Tandberg, Lifesize)

Web/Software Video Conferencing (e.g. BlueJeans, Skype, etc.)

I don't know (CMET will help determine which platform is best!)

What video or web conferencing platform are you looking to use? Please read more information about the different options if you are unsure: https://library.uoregon.edu/cmet/video/conferencing

Connections

Please list the locations and contact information (names, emails, and phone numbers) of the people or endpoints you are connecting with via conferencing. (Please note, if an Ethernet connection is NOT used by either side of the call, the quality and feasibility of web-conferencing will be impacted. CMET is NOT responsible for service degradation due to lack of internet connection - we always recommend to use a wired connection when conferencing)

Gain online viewership by promoting the live stream's URL, post it on your event posters, website, and social media platforms!

http://media.uoregon.edu/channel/livestream

Check out our live streaming recommendations and best practices: https://library.uoregon.edu/cmet/video/livestreaming Let us know if you have any questions.

Delivery

Delivery Method

Digital delivery via email (MP4 unless otherwise specified.)

On-demand & publicly posted to the Media Channel

Copy to user supplied external drive

This project is probably more complicated than that. I'll provide some details...

How would you like to take delivery of the video file after your event/project?

Media Channel Description

Please provide an event description to include with the Media Channel posting

Media Channel Duration

How long would you like to have the media streamed? (e.g. 3 weeks)

DVD Copies

File size limited to 4.7 GB. How many copies of the DVD do you need?

DVD Instructions

Please provide the text that you would like printed on these DVDs or any special instructions.

Other Information

Please feel free to add any comments or questions.

Notice:

Event coordinators are required to get written permission from those recorded in all public-facing video productions. [UO Model Release Form]

Forms must be completed and sent by email, including these three addresses wbiaggne@uoregon.edu, boxx@uoregon.edu & melodiem@uoregon.edu prior to the beginning of the event/presentation.

Once you have scheduled our services, if the presenter refuses to be recorded at the event, you will be charged a minimum one-hour service charge.

If your event or presentation contains any copyrighted material, the event sponsor must obtain the proper permission to use the materials before the event takes place.

For more information on submitting a video request please click here.